10.12.16.� Departments

To access the master list of Departments, select the "Departments" option. The following screen will appear:

Departments Master List

The Departments master list displays information on all Departments, including Department number and Department name.

To the far right of the list, the following buttons are available:

CLOSE: Closes the screen, returning you to the application desktop.
PRINT: Runs the report associated with this screen.
NEW: Opens screen for adding a new Department to the master list of Departments.
EDIT: Enables you to edit highlighted Department definitions. The edit screen is the same as that for creating a new Department definition—except that when editing, the fields will contain Department information. Double-clicking on a Department definition will also bring you to the editing screen.
VIEW: Highlight a Department definition and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a Department definition and then select this button to remove the Department from the master list. You may only delete Departments if they are not being used.

Right-clicking on a Department in the Departments list enables you to select from the following options:

Edit: Enables you to edit highlighted Department definitions. The edit screen is the same as that for creating a new Department definition—except that when editing, the fields will contain Department information. Double-clicking on a Department definition will also bring you to the editing screen.
View: Highlight a Department definition and then select this button to reach a read-only view of the "Edit" screen.
Delete: Highlight a Department definition and then select this button to remove the Department from the master list. You may only delete Departments if they are not being used.
Export Contents: Export the data displayed on the screen into a plain-text, TAB-delimited file. This file may subsequently be imported into a spreadsheet or other office tool.

To add a new Department to the master list of Departments, select the NEW button. The following screen will appear:

Create New Department

When adding a new Department to the master list of Departments, you are presented with the following options:

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without adding a new Department to the master list of Departments.
SAVE: Creates the Department and adds it to the master list of Departments.