9.11.2. Bank Accounts

9.11.2.1. Bank Account

Bank Accounts are established to define the Asset Account to be used when receiving or making payments. To access the master list of Bank Accounts, select the "Bank Accounts" option. The following screen will appear:

Bank Accounts Master List

The "Bank Accounts" screen displays information on all existing Bank Accounts, including period start date, period end date, and closed status.

To the far right of the list, the following buttons are available:

CLOSE: Closes the screen, returning you to the application desktop.
PRINT: Runs the report associated with this screen.
NEW: Opens screen for creating a new Bank Account.
EDIT: Enables you to edit highlighted Bank Account. The edit screen is the same as that for creating a new Bank Account—except that when editing, the fields will contain Bank Account information. Double-clicking on a Bank Account will also bring you to the editing screen.
VIEW: Highlight a Bank Account and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a Bank Account and then select this button to remove the Bank Account from the list.
POST SRVC. CHRG.: Highlight a Bank Account and then select this button to post a service charge to the account.
POST ADJUSTMENT: Highlight a Bank Account and then select this button to post an adjustment to the account.

9.11.2.1. Bank Account

A Bank Account can be set up for use by either Accounts Receivable (A/R), Accounts Payable (A/P), or both. To create a new Bank Account, select the NEW button. The following screen will appear:

Create New Bank Account

When creating a new Bank Account, you are presented with the following options:

Name: Enter a name to describe the Bank Account.
Description: Enter a description to further describe the Bank Account.
Bank Name: Enter the name of the Bank where the Bank Account is held.
Account Number: Enter the Account Number for the Bank Account.
Type: Specify whether the Bank Account is a checking or cash account.
Used in A/P: Select if the Bank Account is used for Accounts Payable. If selected, the Bank Account will be available for use when making Payments. Not selecting means the Bank Account is not used for Accounts Payable. Check specifications will be disabled if this option is not selected.
Next Check #: Indicate the next Check Number to be issued from the Bank Account. Check Numbers will increment in intervals of one (1) beginning with the Check Number entered here. By default, the next available number will display.
Check Format: Specify the Check Format to be used when Checks drawn against the Bank Account.
Used in A/R: Select if the Bank Account is used for Accounts Receivable. If selected, the Bank Account will be available for use when receiving money. Not selecting means the Bank Account is not used for Accounts Receivable.
Asset Account: Specify the Asset Account to be credited when payments are made from the Bank Account.
Notes: This is a scrolling text field with word-wrapping for entering Notes related to the Bank Account.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without creating a Bank Account, returning you to the previous screen.
SAVE: Creates the Bank Account and adds it to the master list of Bank Accounts.