9.5.2.� Summarized G/L Transactions

To view summarized General Ledger transactions, select the "Summarized G/L Transactions" option. The following screen will appear:

Summarized G/L Transactions

When displaying summarized General Ledger transactions, you are presented with the following options:

All Sources

Select to display summarized G/L transactions from all source modules.

Selected

Specify source module whose summarized G/L transactions you want to display.

Start Date

G/L transactions posted on and after this date will be summarized in the display. This is a required field.

End Date

G/L transactions posted on and before this date will be summarized in the display. This is a required field.

Show

Select one of the following display options:

All Transactions: Select to summarize all transactions in the display.

Unposted Transactions: Select to summarize only unposted transactions in the display.

Note

An "unposted transaction" is a transaction involving Accounts whose Trial Balances have not yet been updated with the transaction information. Unposted transactions exist in a kind of limbo state. They are posted to the General Ledger (G/L), but not yet to the Trial Balance. This type of transaction occurs when users attempt to post transactions into frozen, closed, or non-existent Accounting Periods. Thawing and/or opening closed Periods is one method for correcting this situation; offsetting G/L journal entries may also be used.

Posted Transactions: Select to summarize only posted transactions in the display.

Show Username: Select to display the username of users associated with transactions.

Summarized G/L Transactions: Display lists summarized G/L transactions based on the specified parameters.
This display is a nested list, with a plus ("+") sign located to the far left of the display next to each transaction that may be expanded to lower levels. By clicking your mouse on a plus sign, you reveal lower levels of information related to the transaction.

To the far right of the screen, the following buttons are available:

Closes the screen, returning you to the application desktop.

QUERY

Select to generate the display, using the specified parameters.

Start date and end date must be entered for request to proceed. Results will be displayed in the "Summarized G/L Transactions" list.

Prints a copy of the contents displayed on the screen.

Right-clicking on a line item in the transactions list enables you to select from the following menu options:

View: Select to view the specified item.
Export Contents: Export the data displayed on the screen into a plain-text, TAB-delimited file. This file may subsequently be imported into a spreadsheet or other office tool.

If the transaction refers to an Invoice, Purchase Order, or Voucher, you may also drill down to view the original Document.