9.3.2.�Standard Journal

9.3.2.1. New Standard Journal
9.3.2.2. List Standard Journals
9.3.2.3. List Standard Journal Groups
9.3.2.4. Post Standard Journal
9.3.2.5. Post Standard Journal Group

Standard Journal section.

9.3.2.1.� New Standard Journal

9.3.2.1.1. Standard Journal Item

To create a new Standard Journal, select the "Enter New Standard Journal" option. The following screen will appear:

Create New Standard Journal

When creating a new Standard Journal, you are presented with the following options:

Name

Enter a name to describe the Journal.

Description

Enter a description to further describe the Journal.

Transactions

Display lists transactions affiliated with the Journal.

Totals

Displays the following information:

Debits: Displays total Debits associated with the Journal. Totals will display in red if Debits and Credits do not balance.

Credits: Displays total Credits associated with the Journal. Totals will display in red if Debits and Credits do not balance.

Notes

This is a scrolling text field with word-wrapping for entering Notes related to the Journal.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without creating a new Journal, returning you to the previous screen.
SAVE: Creates the Journal and adds it to the master list of Standard Journals.
NEW: Opens screen for adding new transactions to the Journal.
EDIT: Enables you to edit highlighted transaction. The edit screen is the same as that for creating a new transaction—except that when editing, the fields will contain transaction information. Double-clicking on a transaction will also bring you to the editing screen.
VIEW: Highlight a transaction and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a transaction and then select this button to remove the transaction from the list.

9.3.2.1.1.� Standard Journal Item

To add a new transaction to a Journal, select the NEW button. The following screen will appear:

Add New Journal Transaction

When adding a new transaction to a Journal, you are presented with the following options:

Amount

Specify the monetary value of the transaction.

Sense

Choose one of the following options:

Debit: Select if transaction Debits specified Account.

Credit: Select if transaction Credits specified Account.

Account

Specify the Account to be used for the transaction record.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without adding a new transaction to the Journal, returning you to the previous screen.
SAVE: Creates the transaction and adds it to the Journal.

9.3.2.2.� List Standard Journals

To access the master list of Standard Journals, select the "List Standard Journals" option. The following screen will appear:

Standard Journals Master List

The "Standard Journals" screen displays information on all existing Standard Journals, including Journal name and Journal description.

To the far right of the list, the following buttons are available:

CLOSE: Closes the screen, returning you to the application desktop.
PRINT: Runs the report associated with this screen.
NEW: Opens screen for creating a new Journal.
EDIT: Enables you to edit highlighted Journal. The edit screen is the same as that for creating a new Journal—except that when editing, the fields will contain Journal information. Double-clicking on a Journal will also bring you to the editing screen.
VIEW: Highlight a Journal and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a Journal and then select this button to remove the Journal from the list.

9.3.2.3.� List Standard Journal Groups

9.3.2.3.1. Standard Journal Group

Standard Journals Groups are used to define groups of Standard Journals that are often posted together, such as during period end. To access the master list of Standard Journal Groups, select the "List Standard Journal Groups" option. The following screen will appear:

Standard Journal Groups Master List

The "Standard Journals Groups" screen displays information on all existing Standard Journal Groups, including Journal Group name and Journal Group description.

To the far right of the list, the following buttons are available:

CLOSE: Closes the screen, returning you to the application desktop.
PRINT: Runs the report associated with this screen.
NEW: Opens screen for creating a new Journal Group.
EDIT: Enables you to edit highlighted Journal Group. The edit screen is the same as that for creating a new Journal Group—except that when editing, the fields will contain Journal Group information. Double-clicking on a Journal Group will also bring you to the editing screen.
VIEW: Highlight a Journal Group and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a Journal Group and then select this button to remove the Journal Group from the list.
POST: Highlight a Journal Group and then select this button to post transactions for the Journal Group to the General Ledger.

9.3.2.3.1.� Standard Journal Group

To create a new Standard Journal Group, select the NEW button. The following screen will appear:

Create New Standard Journal Group

When creating a new Standard Journal Group, you are presented with the following options:

Name: Enter a name to describe the Journal Group.
Description: Enter a description to further describe the Journal Group.
Show Expired Components: Select to include Journals that have been expired from the Journal Group in the displayed list of Journal Groups.
Show Future Components: Select to include Journals that will in the future be added to the Journal Group in the displayed list of Journal Groups.
Member Items: Display lists Journals associated with the Journal Group, using the specified parameters.

To the far right of the screen, the following buttons are available:

CLOSE: Closes the screen, returning you to the previous screen.
SAVE: Creates the Journal Group and saves any changes made to it.
PRINT: Runs the report associated with this screen.
NEW: Opens screen for adding a new Journal to the Journal Group.
EDIT: Enables you to edit highlighted Journal. The edit screen is the same as that for creating a new Journal—except that when editing, the fields will contain Journal information. Double-clicking on a Journal will also bring you to the editing screen.
VIEW: Highlight a Journal and then select this button to reach a read-only view of the "Edit" screen.
DELETE: Highlight a Journal and then select this button to remove the Journal from the Journal Group.

9.3.2.3.1.1.� Standard Journal Group Item

To add a new Standard Journal to a Standard Journal Group, select the NEW button. The following screen will appear:

Add New Standard Journal Group Item

When adding a Standard Journal to a Standard Journal Group, you are presented with the following options:

Standard Journal

Specify the Standard Journal you want to add to the Journal Group.

Effective

Indicates date when Journal becomes an effective member of the Journal Group.

Expires

Indicates date when Journal expires from the Journal Group.

May be Applied any Amount of Times

Select if Standard Journal may be applied any amount of times.

May only be Applied ... Times

Select if Standard Journal may be applied only a set amount of times.

Specify the maximum number of times the Standard Journal may be applied.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without adding a new Journal to the Journal Group, returning you to the previous screen.
SAVE: Adds the Journal to the Journal Group, using the specified parameters.

9.3.2.4.� Post Standard Journal

To post a Standard Journal, select the "Post Standard Journal" option. The following screen will appear:

Post Standard Journal

When posting a Standard Journal, you are presented with the following options:

Standard Journal: Specify the Standard Journal you want to post.
Distribution Date: Indicates date when the Standard Journal should be posted to the General Ledger.
Reverse Journal Entries: Select if you want to reverse the selected Standard Journal when it is posted.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without posting the Standard Journal, returning you to the application desktop.
POST: Posts Standard Journal to the General Ledger effective on the specified distribution date.
SUBMIT: Select to submit the Standard Journal to the Batch Manager. For additional information, see Section�10.5, “Topic: Submitting Reports and Jobs to the Batch Manager”.

9.3.2.5.� Post Standard Journal Group

To post a Standard Journal Group, select the "Post Standard Journal Group" option. The following screen will appear:

Post Standard Journal Group

When posting a Standard Journal Group, you are presented with the following options:

Standard Journal Group: Specify the Standard Journal Group you want to post.
Distribution Date: Indicates date when the Standard Journal Group should be posted to the General Ledger.
Reverse Journal Entries: Select if you want to reverse the selected Standard Journal Group when it is posted.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without posting the Standard Journal Group, returning you to the application desktop.
POST: Posts the Standard Journal Group to the General Ledger effective on the specified distribution date.
SUBMIT: Select to submit the Standard Journal Group to the Batch Manager. For additional information, see Section�10.5, “Topic: Submitting Reports and Jobs to the Batch Manager”.