5.5.10.� Uninvoiced Receipts and Returns

5.5.10.1. P/O Liability Distribution
5.5.10.2. Correct P/O Receipt

To view uninvoiced Receipts and Returns, select the "Uninvoiced Receipts and Returns" option. The following screen will appear:

Uninvoiced Receipts and Returns

When displaying uninvoiced Receipts and Returns, you are presented with the following options:

All Warehouses: Select to display uninvoiced Receipts and Returns for all Warehouses.
Selected: Specify Warehouse whose uninvoiced Receipts and Returns you want to display.
All Purchasing Agents: Select to display uninvoiced Receipts and Returns for all Purchasing Agents.
Selected: Specify Purchasing Agent whose uninvoiced Receipts and Returns you want to display. Users may be designated as Purchasing Agents at the system level.
P/O Receipts: Display lists uninvoiced Receipts and Returns, using the specified parameters.

Tip

The primary path for marking Purchase Order Line Items as invoiced is on the Voucher Item screen. If received (or returned) quantity is tagged as "Yes" on the Voucher Item screen—and the Voucher is then posted—the quantity will no longer appear on the "Uninvoiced Receipts and Returns" screen.

To the far right of the screen, the following buttons are available:

CLOSE: Closes the screen, returning you to the application desktop.
PRINT: Runs the report associated with this screen.

Right-clicking on a Receipt in the P/O Receipts list enables you to select from the following menu options:

Mark as Invoiced: Select to mark the specified Receipt as invoiced.
Correct Receiving: Select to correct the received quantity for the specified Receipt.
Export Contents: Export the data displayed on the screen into a plain-text, TAB-delimited file. This file may subsequently be imported into a spreadsheet or other office tool.

If you right-click on a Return, the following option will be available:

Create Credit Memo: Select to create a Credit Memo for the specified Return.

5.5.10.1.�P/O Liability Distribution

To mark a Line Item Receipt as invoiced, highlight the Receipt and then select the "Mark as Invoiced" option from the right-click menu. The following screen will appear:

Mark Receipt as Invoiced

When marking a Line Item Receipt as invoiced, you are presented with the following options:

Account: Select the Account you want to use opposite the P/O Liability Clearing Account. When this transaction is posted, the P/O Liability Clearing Account will be debited with the distribution amount—and the Account you specify will be credited. In this way, you will be sure to clear P/O Liability when marking Receipts as invoiced outside of the typical vouchering process flow.
Amount to Distribute: Displays the Line Item Receipt amount to be distributed to the General Ledger when the transaction is posted.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without marking the Receipt as invoiced, returning you to the application desktop.
CORRECT: Select to post the distribution, using the specified Account.

5.5.10.2.� Correct P/O Receipt

To make corrections to a Purchase Order Receipt, select the "Correct Receiving" option from the right-click menu. The following screen will appear:

Correct Purchase Order Receipt

When correcting a Purchase Order Receipt, you are presented with the following options:

P/O Number: Displays the selected Purchase Order Number.
Line #: Displays the selected Line Item Number from the specified Purchase Order.
Item Number: Displays Item Number associated with the specified Line Item Number.
UOM: Inventory Unit of Measure.
Vend. Item Number: Displays the Item Number the Vendor uses.
Vendor Item Description: Displays the description for the Vendor Item Number.
Vendor UOM: Displays the Unit of Measure the Vendor uses for the specified Item.
Inventory/Vendor UOM Ratio: /Vendor UOM Ratio: Displays the ratio between Inventory and Vendor Units of Measure.

Note

The Inv./Vendor UOM Ratio specifies the ratio between Inventory and Vendor Units of Measure (UOM). For example, if you store an Item in single units, but a Vendor sells you the Item in cases of 12, then the ratio would be 12--or 12:1. When an Inv./Vend. ratio is specified, the system allows you to purchase Items using the Vendor's UOM; however, when the Items are received, the system will automatically convert the Inventory to your Inventory UOM.

Due Date: Displays the date when the Line Item is due.
Qty. Ordered: Displays the original Line Item quantity ordered.
Qty. Received: Displays the total Line Item quantity received to date.
Correct Qty. to: Enter the quantity you want to correct the received quantity to. This correction will create adjusting General Ledger entries when the CORRECT button is selected.
Correct Freight to: Enter the amount you want to correct the Line Item freight to. This correction will create adjusting General Ledger entries when the CORRECT button is selected.
Notes: This is a scrolling text field with word-wrapping for entering Notes related to the correction.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without entering a correction, returning you to the application desktop.
CORRECT: Select to post the correction. This action will result in adjusting General Ledger transactions.