3.5.4. Expense Transaction

Expense transactions are a form of miscellaneous Inventory transaction. Expense transactions can be used to remove Items from Inventory, while assigning the transactions to preset Expense Categories (e.g., Trade Show Expense). To remove Items from Inventory and assign the transaction to an Expense Category, select the "Expense" option. The following screen will appear:

Enter Expense Transaction

When entering an Expense transaction, you are presented with the following options:

Transaction Date: Displays the current day's date.
Item Number: Enter the Item Number of the Item you want to enter an Expense transaction for.
UOM: Inventory Unit of Measure.
Warehouse: Specify Warehouse where the Item Site for the Expense transaction is located.
Scrap Qty.: Enter the quantity of Inventory UOM you want to enter an Expense transaction for. The number entered will appear as a deduction in the "After" column. Non-netable Quantity on Hand is not included in these values.
Document #: Creates a user-defined reference for the Expense transaction. The Document reference will be posted with the General Ledger (G/L) transaction record when the Expense transaction is generated. This field may be used for internal tracking and auditing purposes.
Expense Category: Specify the Expense Category you want to assign the Expense transaction to.
Notes: This is a scrolling text field with word-wrapping for entering Comments related to the Expense transaction.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without posting an Expense transaction, returning you to the application desktop.
POST: Posts the Expense transaction. Issues an Expense transaction and decrements Quantity on Hand. Additional steps will be necessary if the specified Item is stored in multiple Locations. For more information, see Section 3.5.2, “ Topic: Distributing Multiple Location Control (MLC) Items”.