3.2.3.� Create Cycle Count Tags by Warehouse

Cycle Count Tags are used to count Inventory on a frequent basis, with the rate of frequency defined in the Item Site master. The following criteria are used to determine the order in which Cycle Count Tags will be created for a specified Warehouse(s):

The system scans the Item Site masters in the specified Warehouse(s), specifically targeting Cycle Count frequency settings.
The frequency settings are then compared to the last counted dates for each Item Site to determine which Item Sites have last counted dates most out of sync with their count frequency rate; Item Sites whose last counted dates are most out of sync with their stated frequency rate will have Cycle Count Tags created for them first.
After frequency and last counted date parameters have been considered, the Item Site's ABC Class is used—with A Class Item Sites having Cycle Count Tags created first.
Then, finally, Cycle Count Tags are created based on the Item Numbers for the Item Sites in ascending order (i.e., 1, 2, 3 ... A, B, C).
The total number of Cycle Count Tags to be created is determined beforehand.

The difference between Cycle Count Tags and Count Tags is that Cycle Count Tags are generated dynamically, using the criteria listed above. Count Tags are generated manually, on demand.

Tip

To monitor the frequency of Item Site Cycle Counts, view the "Last Counted" column in any of the Item Site Reports: by Item, by Class Code, etc. The Last Counted date represents the date a Count Tag was last posted (not simply issued) for the Item Site.

To create Cycle Count Tags by Warehouse, select the "Create Cycle Count Tags by Warehouse" option. The following screen will appear:

Create Cycle Count Tags by Warehouse

When creating Cycle Count Tags by Warehouse, you are presented with the following options:

Warehouse: Specify Warehouse where Cycle Count will be conducted.
Mark Created Count Tag as Priority: Select to give priority status to Count Tag. Count Tags marked as having priority status are listed first in any prioritized lists. For example, priority Count Tags will appear at the top of the Count Tag Edit List; whereas, non-priority Count Tags will appear at the bottom of the list.
Freeze Inventory: Select to freeze Inventory. The Quantity on Hand value is not updated when a transaction is posted against a frozen Item Site. Instead, Inventory transactions are pooled and then posted later when the Item Site is unfrozen—or thawed. The Quantity on Hand is updated when the Item Site is thawed. For a detailed explanation of these concepts, see Section�3.2.2, “ Topic: Freezing and Thawing”.

Note

When an Item Site is frozen, any Warehouse activity entered against that Item Site—including Work Orders—will use the Quantity on Hand shown at the time of freezing.

Ignore Zero Balance Item Sites

Select to ignore Item Sites which have a Quantity on Hand balance of zero. If selected, Count Tags will not be created for any Item Site having a Quantity on Hand balance of zero.

Maximum Number of Tags to Create

Select a number using the arrow buttons, or manually enter a value up to a maximum of 1,000.

Item Sites in

Specify which of the following codes you want to have Cycle Count Tags created for:

Class Code: If selected, you will be presented with Class Code options.
Planner Code: If selected, you will be presented with Planner Code options.

Only for Specified Location

Select if you want to create Count Tags for an individual Warehouse Location. If selected, you will have the option to specify which Warehouse Location you want to have Count Tags created for. This option enables you to count individual Warehouse Locations separately, without having to post counts for an entire Warehouse all at once.

Comments

This is a scrolling text field with word-wrapping for entering Comments related to the Cycle Count. Use the Comments field to enter any instructions or other Comments that need to reach and be read by the cycle counters.

To the far right of the screen, the following buttons are available:

CLOSE: Closes the screen without creating a Count Tag, returning you to the application desktop.
CREATE TAGS: Creates Cycle Count Tags. Cycle Count Tag Numbers are generated automatically in an ordered sequence.