2.6.4. Post Actual Costs

2.6.4.1. Post Actual Costs by Item
2.6.4.2. Post Actual Costs by Class Code

Post Actual Costs section.

2.6.4.1. Post Actual Costs by Item

The Standard Cost for an Item is the Cost used for posting General Ledger transactions. Standard Cost is distinguished from Actual Cost in the sense that Standard Cost is fixed, whereas Actual Cost is subject to fluctuations arising from material or production changes. The two Costs may diverge. However, they can be brought back into alignment by posting Actual Cost to Standard. To post Actual Costs to Standard Cost individually by Item, select the "Post Actual Costs by Item" option. The following screen will appear:

Post Actual Costs by Item

Note

The Costing Elements that are selected for posting must correspond to the Costing Elements selected during the update process. If the elements don"t correspond, there may not be any associated Costs available for posting.

When posting Actual Costs by Item, you are presented with the following options:

Item Number: Enter the Item Number of the Item whose Actual Costs you want to post.
UOM: Inventory Unit of Measure.

Tip

For manufactured Items, rolling up Standard Costs ensures that lower level Costs are reflected in the Cost for the parent Item.

Roll Up Standard Costs: Select to roll up Standard Costs. When this option is specified, all selected Costs will be added together to establish a revised total Standard Cost for the Item. This revised total goes into effect after the POST button is selected. If all Costs are selected, all Costs will be rolled up. If a subset of all Costs is selected, only the subset will be rolled up. If the Roll Up Standard Costs option is not specified, the selected Cost postings will not be valid above their current level.
Post Material Costs: Select to post material Costs. Not selecting means material Costs will not be posted to the Standard Cost for the Item.
Post Lower Level Material Costs: Select to post lower level material Costs. Not selecting means lower level material Costs will not be posted to the Standard Cost for the Item.
Post Direct Labor Cost: Select to post direct labor Cost. Not selecting means the direct labor Cost will not be posted to the Standard Cost for the Item.
Post Lower Level Direct Labor Cost: Select to post lower level direct labor Cost. Not selecting means the lower level direct labor Cost will not be posted to the Standard Cost for the Item.

Note

You have the flexibility of updating all or only a subset of the listed Costs. Updating a subset might be desirable if only Material or User Costs have changed, for example.

Post Overhead Cost: Select to post overhead Cost. Not selecting means the overhead Cost will not be posted to the Standard Cost for the Item.
Post Lower Level Overhead Cost: Select to post lower level overhead Cost. Not selecting means the lower level overhead Cost will not be posted to the Standard Cost for the Item.
Post Machine Overhead: Select to post machine overhead Cost. This option is selected by default.
Post Lower Machine Overhead: Select to post lower level machine overhead Cost. This option is selected by default.
Post User Costs: Select to post user Costs. Not selecting means user Costs will not be posted to the Standard Cost for the Item.
Post Lower Level User Costs: Select to post lower level user Costs. Not selecting means lower level user Costs will not be posted to the Standard Cost for the Item.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without posting selected Costs, returning you to the application desktop.
POST: Posts all selected Actual Costs by Item to Standard Cost. If the option "Roll Up Standard Costs" has been selected, the total Standard Cost for the specified Item will be updated.

Tip

Actual Costs may also be posted to Standard Cost on an Item-by-Item basis using the right-click menu found on the Maintain Item Costs screen.

SUBMIT: Select to submit requested action to the Batch Manager for processing. For additional information, see the Submitting Reports and Jobs to the Batch Manager"Topic: Submitting Reports and Jobs to the Batch Manager".
SELECT ALL COSTS: Selects all Costs for updating. Use this option to save time when selecting all Costs for updating. The option "Roll Up Standard Costs" must be selected separately if you want to include a rolled up total for the parent Item in the Cost update.

2.6.4.2. Post Actual Costs by Class Code

In addition to posting Actual Costs to Standard Cost individually by Item, you may also post Actual Costs by Class Code. To post Actual Costs by Class Code, select the "Post Actual Costs by Item" option. The following screen will appear:

Tip

For best performance, you should run this utility by All Class Codes. This will also ensure your Costs are updated properly for any Items which cross Class Code lines.

Post Actual Costs by Class Code

Note

When posting Actual Costs by Class Code, you are presented with the following options:

All Class Codes: Select to post Actual Costs for all Class Codes. Running the utility by all Class Codes is the preferred method.
Selected: Specify Class Code whose Actual Costs you want to post.
Pattern: Enter a Class Code pattern to select a range of Class Codes. Refine your search using Regular Expressions, as described in Pattern Matching with Regular Expressions"Topic: Pattern Matching with Regular Expressions".

Tip

For manufactured Items, rolling up Standard Costs ensures that lower level Costs are reflected in the Cost for the parent Item.

Roll Up Standard Costs: Select to roll up Standard Costs. When this option is specified, all selected Costs will be added together to establish a revised total Standard Cost for the Item. This revised total goes into effect after the POST button is selected. If all Costs are selected, all Costs will be rolled up. If a subset of all Costs is selected, only the subset will be rolled up. If the Roll Up Standard Costs option is not specified, the selected Cost postings will not be valid above their current level.
Post Material Costs: Select to post material Costs. Not selecting means material Costs will not be posted to the Standard Cost for the Item.
Post Lower Level Material Costs: Select to post lower level material Costs. Not selecting means lower level material Costs will not be posted to the Standard Cost for the Item.
Post Direct Labor Cost: Select to post direct labor Cost. Not selecting means the direct labor Cost will not be posted to the Standard Cost for the Item.
Post Lower Level Direct Labor Cost: Select to post lower level direct labor Cost. Not selecting means the lower level direct labor Cost will not be posted to the Standard Cost for the Item.

Note

You have the flexibility of updating all or only a subset of the listed Costs. Updating a subset might be desirable if only Material or User Costs have changed, for example.

Post Overhead Cost: Select to post overhead Cost. Not selecting means the overhead Cost will not be posted to the Standard Cost for the Item.
Post Lower Level Overhead Cost: Select to post lower level overhead Cost. Not selecting means the lower level overhead Cost will not be posted to the Standard Cost for the Item.
Post Machine Overhead: Select to post machine overhead Cost. This option is selected by default.
Post Lower Machine Overhead: Select to post lower level machine overhead Cost. This option is selected by default.
Post User Costs: Select to post user Costs. Not selecting means user Costs will not be posted to the Standard Cost for the Item.
Post Lower Level User Costs: Select to post lower level user Costs. Not selecting means lower level user Costs will not be posted to the Standard Cost for the Item.

To the far right of the screen, the following buttons are available:

CANCEL: Closes the screen without posting selected Costs, returning you to the application desktop.
POST: Posts all selected Actual Costs by Item to Standard Cost. If the option "Roll Up Standard Costs" has been selected, the total Standard Cost for the specified Item will be updated.
SUBMIT: Select to submit requested action to the Batch Manager for processing. For additional information, see the Submitting Reports and Jobs to the Batch Manager"Topic: Submitting Reports and Jobs to the Batch Manager".

Tip

Actual Costs may also be posted to Standard Cost on an Item-by-Item basis using the right-click menu found on the Maintain Item Costs screen.

SELECT ALL COSTS: Selects all Costs for updating. Use this option to save time when selecting all Costs for updating. The option "Roll Up Standard Costs" must be selected separately if you want to include a rolled up total for the parent Item in the Cost update.